Our client, a Real Estate Investment firm, is looking for an Administrative Assistant / Office Manager to support their New York office. The ideal candidate will be proactive, and able to handle the day-to-day needs of a boutique office and have a no task too big or small attitude. The position involves backup coverage for the NYC office-based EA and assist with the support for external stakeholders across multiple offices and time zones using various means of communication.
Job Details:
COMPANY: Real Estate Investment Firm
POSITION: Administrative Assistant / Office Manager
LOCATION: New York, NY
HOURS: 8:30am-5:30/6pm (with general flexibility to come in a bit earlier or stay a bit later)
IN OFFICE REQUIREMENTS: 4-5 days in office depending on the needs of the company
COMPENSATION: $65-90k + discretionary bonus + benefits
BACHELOR'S DEGREE: Preferred
Responsibilities of the Administrative Assistant / Office Manager:
-Comfortable working alongside a dedicated EA that supports the firm Co-president
-Front desk management; meet and greet visitors and handle general hospitality requests, etc.
-Liaise with Building Management to handle visitors, security, food deliveries and general requests
-Walk the office daily checking for lightbulbs, condition of the floors, office equipment etc
-Calendar management for conference rooms
-Provide administrative support / overflow work for the team including expenses and presentations
-Coordinate the ordering of snacks, light kitchen maintenance (Shared by the whole office!) and office catering needs
-Assist with IT needs and light HR onboarding
-Coordinate deliveries
-Prepare and process expense reports
-General administrative duties, including scanning and invoices for accounting, etc.
-Perform ad hoc tasks and projects as needed
Requirements of the Administrative Assistant / Office Manager:
-College degree preferred
-0-3 years minimum administrative / reception experience in a corporate role
-Strong customer service skills and a team-oriented, collaborative, and positive attitude
-A hospitality background a plus
-Self-motivated with a “can-do” attitude
-Responsible, reliable, punctual, and flexible
-Ability to thrive in a fast-paced, dynamic, and exciting work environment
-Strong command of Microsoft Office Suite
-Verification of identity, education, prior employment, and references may be required
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