Job Description

Job Description

Job Description

POSITION: Administrative Assistant I

DEPARTMENT:  Monmouth Glass Branch

LOCATION: 1017 Asbury Avenue | Asbury Park, NJ

PAY RANGE: $18 - $24 per hour

FSLA/WORK STATUS: Full-Time; Non-Exempt

SUPERVISOR: Branch Manager

FULL-TIME WORK HOURS: Monday through Friday (8am – 4:30pm | 30 minute lunch)

BENEFIT PACKAGE: Available after 90-day probationary period: Health Insurance, Health Advocate EAP, 40 hours of vacation time, 40 hours of sick leave, company sponsored life insurance policy. Employees are eligible to participate in company sponsored 50% matching 401K after 6-months of employment.

PRIMARY FUNCTION: The Administrative Assistant for the Monmouth Glass Branch will assist in the estimating or quoting projects based on initial customer inquiries. The ideal candidate will be organized, one who takes initiative, pays close attention to detail, works effectively with minimal supervision, be a proactive team player, and possess the ability to efficiently handle multiple tasks in a fast-paced environment. This role provides comprehensive administrative support to the branch and involves administering daily office operations, communications, record maintenance, and offers assistance in the efficient management of construction projects.

Key Responsibilities:

• Provide administrative assistance to the Branch.
• Estimate quotes based on customer inquiries;
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Prepare and distribute meeting agendas, minutes, and follow-up actions.
• Maintain and organize project files, documents, and records.
• Assist in the preparation, review, and distribution of project documentation, including internal and external purchase orders, fabrication packets, and loading tickets.
• Ensure all documents are up-to-date and accessible to team members.
• Enter accurate project data into our ERP system and generate work tickets, materials lists and drawings from ERP and project management systems. 
• Act as the primary point of contact for internal and external communications.
• Facilitate clear and timely communication between internal and external customers.
• Handle incoming calls, emails, and correspondence, directing them to the appropriate team members.
• Assist in tracking project schedules, and deadlines.
• Coordinate with field managers, estimators, project managers, suppliers, and vendors to ensure timely delivery of materials and services.
• Support the project team in resolving any administrative or logistical issues.
• Maintain office supplies ensuring a well-organized and efficient work environment.
• Coordinate with IT support for any technical issues or requirements.
• Assist in processing purchase orders.
• Monitor project expenses and assist in budget tracking.
• Communicate effectively with our safety coordinator regarding compliance with company policies, procedures, and safety regulations.
• Assist in maintaining safety records and reports.
• Support the implementation of safety programs and initiatives.

Education & Qualifications:

• Bachelor’s degree in Business Administration or a related field is preferred;
• High school diploma with 4 years of relevant work experience;
• Associate’s degree with 3 years of relevant work experience;
• Experience working in construction/manufacturing customer service is preferred;
• Proven experience as an administrative assistant or in a similar role,
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience working with CRM is preferred;
• Familiarity with takeoff software is a plus.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively.
• Detail-oriented with a high level of accuracy.
• Ability to work independently and as part of a team.

Work Environment:

• Construction office environment with occasional visits to construction sites;
• Exposure to noise and machinery sounds;
• Clerical office based environment with warehouse on site;
• Fast-paced and dynamic work environment;
• Exposure to natural and artificial lighting

Established in 1927, South Jersey Glass & Door (SJGD) has a long-standing commitment to quality products & services paired with a supportive, amicable company culture. At SJGD, we provide top-tier glass & door services to commercial and residential clients. We're seeking talented, coachable, and motivated individuals to join our growing team!

Company Description

Established in 1927, South Jersey Glass & Door (SJGD) has a long-standing commitment to quality products & services paired with a supportive, amicable company culture. At SJGD, we provide top-tier glass & door services to commercial and residential clients. We're seeking talented, coachable, and motivated individuals to join our growing team!

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